Accounts Payable Automation Services for Invoice Processing, Approval, and Payment
Your AP team is perpetually behind. Vendor calls about old invoices keep coming. The 2/10 net 30 discounts you were eligible for last quarter expired before approvals cleared. Month-end close keeps slipping into the second week. Your CFO asks about cash position, and the honest answer is somewhere in process.
Kelley Create’s AP automation replaces the manual invoice chain with a structured digital workflow. Invoices capture from paper, email, EDI, or vendor portal. Data extracts and GL-codes itself. Three-way matching happens automatically. Approvals route by amount and category with mobile sign-off. Payments process by ACH, virtual card, wire, or check. Everything syncs to your ERP in real time. One partner. One AP workflow. One honest cash flow picture.
we "checked" it for you
what worked then may not work now
Manual AP Has a Ceiling. You’re Probably Already Hitting It.
Manual AP processing has a throughput ceiling no amount of overtime fixes. Volume grows. The team doesn’t. Discounts expire before approvals clear. Vendor calls about old invoices pile up. Month-end close slips. The CFO asks about cash position, and the answer depends on whatever the team is currently typing into the GL. The AP team didn’t go into accounting to be the human routing layer between PDFs and the system of record.
The right partner doesn’t add another AP clerk to the workaround. We redesign the workflow so AP automation does the entry, and the AP team does the work they were actually hired for: cash flow analysis, vendor relationship management, month-end close. That’s us.
What Is Accounts Payable Automation?
Accounts Payable Automation is the work of replacing manual invoice processing with a structured digital workflow that runs from invoice capture through payment and ERP sync. It combines intelligent document processing (extracting data from invoices), business process automation (routing approvals), and payment processing into one connected service that touches every step from “vendor sent an invoice” to “vendor got paid and the GL is updated.”
Find Out What AP Automation Would Actually Look Like for Your Business. Free Assessment With Specific ROI Numbers.
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How Kelley Create Delivers Accounts Payable Automation
Four phases. AP process discovery, workflow design, deployment with parallel operation, then optimization over time.
Current AP process mapping, volume measurements, approval hierarchy, integration with ERP, exception patterns. The data needed to design automation that fits the actual business.
Invoice capture strategy (email, paper, EDI, vendor portal), extraction model, GL coding rules, approval routing by amount and category, three-way match configuration, payment method strategy, ERP integration design.
Platform configuration, ERP integration build, training, parallel operation against current process, accuracy validation. Cutover when extraction hits the target.
Quarterly business reviews on cycle time, accuracy, exception rates, and ROI. New vendor templates added. Approval rules refined. Continuous improvement.
What’s Included in Accounts Payable Automation
Every AP automation engagement scopes to your business. The components below are standard.
One partner. One AP workflow. One honest cash flow picture.
these components are standard
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Email, paper (scanner), EDI, vendor portal, mobile capture. Invoices flow into the platform from whatever source vendors use.
Local Expertise, Broader Reach
AP automation deployment is hands-on. Process discovery, training, and change management happen with your team.
Local. Regional AP automation specialists for on-site discovery, training, and deployment.
Multi-location ready. Multi-site and multi-state operations get coordinated AP automation across every location. Same workflows. Same coding rules. Same reporting.
Why Partners Choose Kelley Create for Accounts Payable Automation
AP automation specialists with deep experience.
The implementation lead has deployed AP automation for multi-state restaurants, healthcare networks, and cooperatives. The configuration patterns are proven. The exception workflows are battle-tested. Pacific Bells didn’t get to 99% coding accuracy by accident.
Longtime DocuWare Diamond Club Partner.
Decades of combined DocuWare implementation experience across our team. The Diamond Club recognition reflects what the specialists have done, not what’s on a brochure.
AP-specific expertise, not generic automation.
AP is a specialty inside automation. The chart of accounts, three-way matching, payment processing, ERP sync, and discount capture all require AP-specific design.
Multi-location playbook.
Restaurants, healthcare, cooperatives, retail. Coordinated AP automation across many locations is something we do regularly.
ROI math up front.
Free assessment produces specific ROI numbers: time saved, discounts captured, duplicate payments prevented, staff redeployment value.
Honest about scope.
Sometimes the right answer is starting with one process or one ERP. We tell you when phased rollouts beat big-bang deployments.
Who Accounts Payable Automation Is For
Businesses with AP teams perpetually behind where current invoices won’t get processed for days and vendors are calling about old ones.
Multi-location operations with high invoice volume across locations and the multi-site coordination overhead that creates.
Companies missing early-payment discounts where 2/10 net 30 windows close before approvals complete.
Organizations with three-way matching done manually where PO/receipt/invoice reconciliation is a daily burden and gets skipped during peaks.
Growing businesses where invoice volume is scaling faster than the AP team’s ability to keep up.
Controllers and CFOs needing real-time cash flow visibility for working capital decisions that depend on accurate AP liability data.`
Case Studies: AI & Intelligent Solutions
Real businesses. Real Outcomes. Click to view all Case Studies.
DocuWare Diamond Club Partner.
99% Coding Accuracy. ROI Within Six Months.
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Ready to Stop Walking Invoices Around the Office?
Manual invoice processing has a throughput ceiling that no amount of overtime fixes. The fix isn’t more AP clerks. It’s AP automation that captures, extracts, codes, matches, approves, pays, and syncs without anyone walking anything anywhere. The AP team gets to do the work they were hired for.
Free AP process assessment with specific ROI numbers. We map your current AP process, measure the cost of manual handling, and produce a specific business case for the automation that would pay back fastest.
One partner. One AP workflow. Most AP automation pays back within six months.
Frequently Asked Questions
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How quickly does AP automation pay back?
Most partners see ROI within six months. Hard payback drivers: eliminated processing time, captured early-payment discounts, reduced duplicate payments, and reduced AP headcount or redeployment. The assessment produces specific numbers based on your invoice volume and current process cost.
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What about three-way matching?
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Does it work with our ERP?
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What about vendors who don't send electronic invoices?
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What's your AP coding accuracy?
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Can you handle multi-entity or multi-company AP?
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What about payment processing?
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How does the approval routing work?
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How long does AP automation deployment take?
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What about change management for the AP team?
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What's the ongoing cost?
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Can we start with one location or entity and expand?