How Do Integrated Document Management Systems Streamline Office Workflows?

Manual tasks and data entry slow offices down. With that in mind, automating manual processes is the key to improving office workflows, and that’s where integrated document management systems come in.

However, not all tasks are easy to automate. Capturing, indexing, and routing information successfully requires developing and implementing a complex system that consistently gets documents and data where they need to go.

Robust platforms such as Docuware can achieve this, allowing organizations to capture structured data directly from customizable web application forms and scanning documents into digital archives for easy routing and automation.

But there are many cases when a single platform can’t quite offer everything a business needs to achieve optimal workflow improvements.

When this happens, the solution is to integrate multiple platforms to get the best out of each one, combining their strengths and mitigating their weaknesses to establish comprehensive, integrated document management systems that simply work.

Integration Creates a Better Workflow

In a non-integrated environment, workflow automation works on a piecemeal basis. A single employee can automate a process before moving on to the next. This creates an ad-hoc atmosphere where multiple versions of the same automated processes can occur consecutively, costing processing resources and employee time.

Sometimes, there is more than one type of document management software in the picture. These small inefficiencies then compound into larger problems.

This is often the case when enterprises acquire smaller subsidiaries. The enterprise lets the small acquisition work the way it used to, but establishes reporting requirements that nobody ever planned for in advance – creating a need for expensive manual processes.

Effective workflow automation integrates multiple platforms into a unified solution using cutting-edge technological expertise. This lets large enterprises establish company-wide policies for digital document capture, data enrichment, and classification, eliminating manual reporting in the process.

But there are several steps to this process. The first is deploying an enterprise content management solution that can support multiple document management system integrations.

Choosing the right content management system can make a huge difference in your organization’s ability to consolidate disparate services under a single integrated platform. This is where expertise from Kelley Create can be extraordinarily valuable.

Integrating With OnBase by Hyland

OnBase offers integration options that few enterprise content management platforms can match. It offers organizations the ability to integrate their existing document management software to its platform. This gives employees the leisure of being able to complete processes the same way they always have – but to be able to enjoy integrated automation at any step in the process.

Instead of taking time out to manually report the results of a day’s worth of processes, OnBase improves office workflow by generating those reports automatically. This is just an example of how integrated systems can result in workflow improvements – the capabilities of this approach extend far beyond reporting.

For instance, organizations can apply OnBase to mobile device management. This makes files and documents on in-network mobile devices immediately available on cloud-based document management systems, with full versioning capabilities and built-in security.

Integrated Document Management Partnerships

Integrating multiple document management solutions is one of the most valuable ways to improve efficiency. Rather than fragmenting the office workflow, integration consolidates workflow automation so that employees at all levels of the organizational hierarchy have access to the data and documents they need, when they need them.

This sets the stage for robust workflow improvements throughout every level of the organization. From boosting mailroom efficiency with optical character recognition to automating finance and accounting decisions, both low-impact and high-impact processes can be committed to value-added business logic.

Workflow automation can result in efficient, rules-based routing of documents through specific paths across your organization. The system will move documents from department to department according to established rules, taking employee guesswork out of the picture.

At the same time, comprehensive exception handling ensures that data and documents that fall outside your established rules immediately go to the right manager or supervisor for the process in question. This vastly simplifies daily work for the majority of office employees in any organization.

Rely on Technical Experts for Integration

Kelley Create offers unparalleled technical expertise for the integration of document management software with enterprise content management systems. Our team has the knowledge and experience you need to ensure a seamless integration process that optimizes your office workflow while automating the most important processes in your daily routines.

Whether you need document management systems for law firms, construction offices, or any small-to-large business, we can help. We rely on some of the tech industry’s most reputable names to generate value for our customers. If you need an optical character recognition system that integrates with your overall document management system, or enterprise workflow improvements for managing manual inputs across multiple acquisitions, our highly qualified team is ready to help.