How the Xerox Auto-Redaction App Can Save Time and Money

Depending on your business, you may be legally required to keep certain records or information private. In fact, most organizations need to protect sensitive information, including employee details and client data. Considering this, the Xerox Auto Redaction app effectively redacts sensitive information.

But this can pose a challenge when scanning and copying essential documents.

Why the Redaction of Sensitive Information Is Important

Redaction sometimes gets a bad rap. People often associate it with shady government agencies hiding information that should be public. Whether featured in TV shows, spy films, or conspiracy websites, the image of black bars covering words on paper is iconic. This imagery reinforces the perception of secrecy and hidden truths in popular culture.

All that said, redaction of sensitive information is hugely important when scanning and copying documents. You do not want to run the risk of letting secured information get out via unredacted copies.

Health care providers, for example, need to follow the strict privacy guidelines of HIPAA – the Health Insurance Portability and Accountability Act. Financial institutions need to keep financial information, account numbers, and other private information away from prying eyes. And, all employers need to provide privacy protections to employee records.

What to Exclude When Redacting Documents?

Based on the regulatory requirements of your non-profit organization, government agency, or business, you may need to redact any or all of the following information. Naturally, this depends on the document being scanned, copied, or shared.

• Name (last name and/or first)
• Street address
• Additional contact info (email, phone, etc.)
• Age
• Income
• Social Security Number
• Other personal data (gender, height, weight, political affiliation)
• Health information (diagnoses, prescription medications, etc.)
• Status (disability status, citizenship status)
• Confidential information (proprietary techniques, pending patents, legal cases)

This list shows only some of the information that may need redaction from documents, tailored to your organization’s specific needs.

When dealing with legal cases, other considerations may apply in addition to personal privacy, including:

• Grand jury testimony, which requires secrecy under Rule 6 of the Federal Rules of Procedure
• Any possible harm or detriment to a legal case that is currently ongoing
• Maintaining the confidentiality of investigative procedures, techniques, and technologies

With privacy being so critical for regulatory and legal compliance, redaction policies and processes are imperative for businesses. Fortunately, Xerox® ConnectKey® has a solution with its auto-redaction app.

The Benefits of Xerox Auto-Redaction in ConnectKey Technology-Enabled Multifunction Printers (MFPs)

Xerox offers the latest in automated redaction technology with its auto-redaction app. This app is available on all Xerox ConnectKey technology-enabled multifunction printers.

Even better still, Xerox digital production printers and MFPs already provide cost and efficiency savings due to their ability to provide a “one-stop-shop” for printing, copying, scanning, and faxing. With Xerox’s advanced technologies, multi-function printers become even more powerful.

Redaction Automation Saves Time and Resources

Manually redacting documents before scanning and copying can take a lot of time. This ties up your personnel, who have other tasks that may be neglected.

With Xerox’s innovative artificial intelligence technologies, personally identifying information (PII) can be redacted automatically from documents. This includes names, phone numbers, social security numbers, email addresses, and more.

The Xerox Auto-Redaction App Is Fully Customizable

Xerox’s ConnectKey technology enables customization, offering complete flexibility for auto-redaction. Select the information types you want redacted, and preview the results before proceeding. You can add custom redaction data types as needed.

With the Xerox auto-redaction app, you can automate tasks previously done by manually blacking out information on paper.

The Additional Benefits of the Xerox ConnectKey App Suite

The Xerox auto-redaction app is part of Xerox’s ConnectKey solutions. Some of these complementary technologies include being able to securely print from the cloud, create electronic documents, and streamline workflows. Additional Xerox security features such as authentication and access control further protect the private information on your documents.

Xerox Auto-Redaction App Experts

As managed print services experts, Kelley Create helps businesses and organizations maintain security and privacy in document sharing and copying. We are fully versed in leveraging Xerox ConnectKey® technologies, including auto-redaction. Xerox auto-redaction is a powerful way to meet regulatory compliance requirements while saving time and money. As part of a full-featured print management solution, Xerox ConnectKey can make a positive impact on your business.

Kelley Create provides a full range of managed print solutions customized to your needs. To learn more about how we can help your organization save time and money, contact us today.